Skills & Competencies required
Deep understanding of all financial management processes, the business and related compliances applicable to a development sector agency.
Technically sound knowledge of IT, FCRA, GST and other laws applicable to a not-for-profit company.
Deep understanding of budgeting, reporting, returns filing etc.
Be able to gather developments in (international and local) legal and internal rules, standards and frameworks and translate these into risk implications for the organization.
Grant management experience including implementation of ERP systems and optimization of business processes.
Good knowledge of finance best practices, experience of working with internal and statutory auditors.
Job Profile
Directly works with donors and donor auditors, document policy and procedures, and advises on how to strengthen internal control system.
Financial Planning
Is responsible for organizing the development, consolidation, getting approval from the CEO and presentation to the Board of the annual budget, as well as the overall control and signoff on all project budgets.
Monitors and reviews the budget on a continual basis to ensure that it is adhered to.
Facilitating program teams to better monitor their progress on a continuous basis.
Compliance and Financial Review
Is responsible for organizing financial and compliance review of implementing teams through direct field visits to each program location at least 1 or 2 times a year.
Builds up employee’ financial capacity by providing support and counsel to employees and financial departments of implementing teams by means of holding inception workshops, trainings and learning sessions, to ensure their compliance to local legislation and donor requirements and aid problem-solving for financial planning matters.
Is responsible for timely preparation and filing of all returns such as FCRA, GST, IT etc.
Is responsible for complying with audit observations highlighted by internal, statutory or donor auditors.
Financial Accounting
Is responsible for overseeing the development and implementation of AKRSP’s financial accounting policies and procedures, charts of accounts, management information review formats and grant administration mechanism, in line with the adopted accounting standards, ensuring compliance with the statutory, regulatory, and corporate governance requirements.
Is responsible for building the capacity of finance grants unit to take a wider role in grant management including the project proposals, budgets, verification of the narrative reports with the financial, grant audit management.
Is responsible for timely disbursements of funds to the vendors, field units etc.
Is responsible for ensuring timely and accurate booking of all expenses incurred by the organization.
Procurement
Is responsible for developing and organizing the procurement function, overseeing that all purchases adhere to contract and procurement governance, processes, standards, policies and procedures, including those made by AKRSP.
Oversees the analysis of procurement needs and identification of potential economies of scale, cost saving opportunities.
Reviews and authorizes purchase orders where necessary in accordance with the delegation of authority, especially non-standard procurements.
Is responsible for developing, reviewing and directing amendments to the Finance policies and procedures to ensure consistency of practice and compliance with the government / sector / donor requirements and regulations.
Is responsible for leading and directing the continuous improvement of systems, processes, and practices including automation of work processes and ERP system implementation, within the Finance department while considering best practices, changes in local and international legislation and standards, and any changes in the business environment which demand proactive action plans.
Key internal and external relations management
Within the framework of the job and as a member of certain specialized and other collegial management bodies, builds and develops relationships with key decision makers and stakeholders.
Establishes and maintains a partner network with colleagues, ensures effective communication with external partners and state bodies representatives, ensures transparency of activities, timely and reliable provision of information to ensure efficient decision making, as well as defend interests and create a favourable business reputation of AKRSP.
Personnel Management
Formulates and communicates key performance indicators for subordinates, creates a productive working environment in the team under job’s control, determines goals and assesses performance of direct subordinates with the purpose of establishing and maintaining conditions required for continuous increase of motivation and performance.
Ensures that employees adhere to Safeguarding policies and procedures.
Play supportive role to program units.
Ensuring the positive employee experience.
Financial Reporting
Is responsible for organizing the financial reporting system to support management and provide information as and when required, to ensure all financial reports to donors, government, and board of directors are accurate and timely.
Policy Development